scheduling

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There's only so many hours in a day and running a startup will require most of them. So how do you use that time wisely and be more productive? In this episode of Office Hours, the Group Partners at Y Combinator share their favorite strategies to be more effective and reduce distractions at work. They'll discuss the benefits of maker/manager schedules in addition to the fake work and productivity fads that can do more harm than good. If you're going to build a big business, you'll learn it requires working smarter AND harder to win. Apply to Y Combinator: https://yc.link/OfficeHours-apply

Work at a startup: https://yc.link/OfficeHours-jobs

Sometimes the most effective way to contain your workload is to simply declare how long you’re willing to work and then refuse to violate your pledge. In this episode, Cal revisits this “fixed-schedule productivity” strategy, which he first introduced way back in 2008. 

Below are the questions covered in today's episode (with their timestamps). Get your questions answered by Cal! Here’s the link: bit.ly/3U3sTvo 

Video from today’s episode:  youtube.com/calnewportmedia 

Today’s Deep Question: How does fixed-schedule productivity work, and how has Cal’s thoughts on it changed over the years? [3:02] 

- What activities can fall outside fixed schedules? [30:12] 

- How do you manage a workload determined by other people? [33:08] 

- Why doesn’t Cal build his weekly plan on his calendar? [43:24] 

- How do I deal with having too much work piled up? [51:23] 

CASE STUDY: Implementing tactics from “A World Without Email” [53:14] 

The 5 Books Cal Read in June 2023 [1:02:28] 

Links: 

calnewport.com/fixed-schedule-productivity-how-I-accomplish-a-large-amount-of-work-in-a-small-number-of-work-hours/ 

Thanks to our Sponsors: 

mintmobile.com/deep 

blinkist.com/deep 

ladderlife.com/deep 

expressvpn.com/deep 

Thanks to Jesse Miller for production, Jay Kerstens for the intro music, and Mark Miles for mastering.

Scheduling interviews when you’re working full time, or have other responsibilities can be a nightmare. Sometimes you have to get creative - I have interviewed candidates who were in their car using their phone, parked on a busy road! 

Once you have been flexible and locked in the interview- what happens if you can't make it?

In this week’s episode, Sarah and Emma talk about what NOT to do when scheduling an interview, and how to handle things professionally if something comes up and you can’t make it, including an example email you can send to apologise.

🏀 Shoot Your Shot - Shoutout to Melissa who said hello from Canada! She said thank you for all the advice and laughs! She has been listening for about a week to prep for a big interview for her dream job. She listened to the "I am the shit!" episode on her way to the interview to get her pumped up, and felt so confident that she left the interview all jazzed up. They contacted her within a few hours with a job offer! Congratulations Melissa

📄 To book an interview coaching session with Sarah, go to www.interviewboss.com.au/coaching 

💌  Follow us on Instagram

💻  Check out our website for free jobseeker resources

www.interviewboss.com.au

Mentioned in this episode:

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Episodes For Your Situation

Dalton Caldwell and Michael Seibel take a look at Paul Graham's essay "Maker's Schedule, Manager's Schedule" and share tips on how to be more effective and productive on the journey to creating a billion dollar business.

Read PG's essay here: http://www.paulgraham.com/makersschedule.html
Apply to Y Combinator: https://www.ycombinator.com/apply/
Work at a startup: https://www.ycombinator.com/jobs

Time to listen to this episode and learn how to get sh*t done!

Want to master your mindset? Every Monday I send out an email with mindset tips for the week, click here to receive that email: http://mondayemail.com/

Follow me on IG for more inspiration here: https://www.instagram.com/robdialjr/

Below are the topics covered in today's listener calls mini-episode (with timestamps). For instructions on submitting your own questions, go to calnewport.com/podcast.


OPENING DISCUSSION: How I schedule podcasting

LISTENER CALLS:

- My thoughts on psychedelics and the pursuit of awe. [8:38]
- Time-block planning for the visually impaired. [19:07]
- Struggling to escape a job. [23:24]
- Concerns about book editors. [33:26]
- My blog writing process. [43:41]
- The deep life vs. the good life [48:49]





Thanks to Jesse Miller for production, Jay Kerstens for the intro music, and Mark Miles for mastering.

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Below are the topics covered in today's listener calls mini-episode (with timestamps). For instructions on submitting your own questions, go to calnewport.com/podcast.

Behind the Curtain: My Current Scheduling Setup [0:22]

Book Recommendation: The Unspoken Rules [9:34]

Listener Calls:

 - Perfectionism and time-block schedules. [12:58]
 - Constructing effective student schedules. [18:56]
 - Organizing the tasks that make up a project. [26:58]
 - Optimal task structure. [35:47]
 - RANT ALERT: social media and danger of algorithmic attention. [40:32]

Thanks to Jay Kerstens for the intro music.

Below are the topics covered in today's listener calls mini-episode (with timestamps). For instructions on submitting your own questions, go to calnewport.com/podcast.

- Determining if your work is deep. [3:21]
- Limits for daily deep work. [6:30]
- Taking notes in a time block planner. [11:17]
- My notebooks. [17:24]
- Instagram and artists. [24:16]

Thanks to Jay Kerstens for the intro music.



 

Below are the topics covered in today's mini-episode (with timestamps). For instructions on submitting your own questions, go to calnewport.com/podcast.

- Taming scattered schedules. [3:10]
- Phantom part time work in the office. [11:04]
- The joys and sorrows of binge working. [18:12]
- Organizing reading when you're slow at reading. [25:05]
- Combatting administrative overload in academia (including a bonus unsolicited rant). [29:57]

Thanks to listener Jay Kerstens for the intro music.

Volley.FM - Click here for more great shows!

Daniel Pink (@DanielPink) is the author of New York Times Best Seller When: The Scientific Secrets of Perfect Timing, which examines the psychology, biology, and economics behind scheduling for optimal effect -- and why your ideal time to get something done may widely differ from someone else's.

What We Discuss with Daniel Pink:

• Timing is everything -- but we're only now beginning to connect the dots between fields of research to discover the science behind how timing actually works.
• How humans are wired for time by chronotypes, how to identify our own particular chronotype, and what we can do to match our schedules to this chronotype.
• What the trough is, how it differs according to chronotype, and how it affects the decisions we make -- for better or worse.
• How observing the nappuccino and other restorative breaks during the day can minimize the worst effects of the trough.
• Why lunch is really the most important meal of the day.
• And much more...

Like this show? Please leave us a review here -- even one sentence helps! Consider including your Twitter handle so we can thank you personally!

Sign up for Six-Minute Networking -- our free networking and relationship development mini course -- at jordanharbinger.com/course! 

Full show notes and resources can be found here.

When it comes to planning for success, we tend to focus on the what and the how. For example, when we set our workout goals, we’ll come up with detailed plans on what exercises we’ll do; when we come up with a debt repayment plan, we decide exactly how we’re going to pay down the debt. 
But what if success in any endeavor isn’t only decided by the what or the how, but also the when? 
That’s what my guest today argues in his latest book. His name is Daniel Pink, he’s the author of "Drive," "A Whole New Mind," and "To Sell is Human." In his latest book, "When: The Scientific Secrets of Perfect Timing," he takes a look at how timing can affect everything from the way we make decisions to how creative we are, and even if a group will be successful in a shared task. 
Daniel and I discuss how to use your internal clock to your advantage, why you shouldn’t get surgery done at 3PM in the afternoon, if there's really such a thing as night owls, and why you should find more opportunities to sing in a group. 
This is a fascinating discussion that will provide plenty of cocktail party fodder, but more importantly, actionable points you can put into practice today to make yourself more effective.

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DO THE WORK PODCAST:

A dailyish show focusing on the reality of being a dad, running multiple businesses and all of the organization, productivity, and lifehacking that is in place to make it all work.  The show will make you cry, laugh, like me, and hate me, but most importantly it will remind you to remember what is truly important in your life.

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